Participant Terms


The conference is organized by Virtual Vehicle Research GmbH, Inffeldgasse 21A, 8010 Graz, Austria . For the registration and participation, the following general terms and conditions apply:


Registration and Confirmation

You may register on the website
To submit your registration, you need to accept these general terms and conditions and confirm acknowledgement of the Data Protection Notice.
Upon submission of the registration, you will receive a written confirmation and the invoice per e-mail.
If you register a participant on his/her behalf, you undertake to inform the participant about the Data Protection Notice and the present Participant Terms.


Conference Fee & Payment Conditions

As indicated on the website, the conference fees are net-prices in euros. The currently applicable VAT will be added. The conference fee includes admission to the conference and the side events, as indicated on the website.
We ask for payment by credit card. The conference fee is due upon receipt of the invoice. We use Stripe to process the payments. For more information, please also see here:


Cancellation by the Participant

A cancellation, respectively, a refund is not possible. A passing on of tickets to third parties is encouraged. In this case, you need to inform VIRTUAL VEHICLE by e-mail to


Changes & cancellation by VIRTUAL VEHICLE

For exceptional cases, VIRTUAL VEHICLE reserves the right to change the conference program and the list of speakers. You are not entitled to a (partial) refund in case of change or cancellation of individual lectures or sessions.
Furthermore, VIRTUAL VEHICLE reserves the right to change the date of the conference, to replace it by an online conference (see below) or to cancel it altogether due to organizational or technical reasons such as force majeure, or other circumstances that are not in the responsibility of VIRTUAL VEHICLE (e.g. governmental restrictions to events such as in the case of COVID-19 measurements). If due to one of these reasons the conference is cancelled, VIRTUAL VEHICLE will refund the registration fee. Beyond that, there is no entitlement to reimbursement of any further expenditures or damages.
For online events the following applies:
In specific circumstances (see above), you acknowledge and accept that the conference may solely take place online. In this event, VIRTUAL VEHICLE will partially refund the conference fee due to saved expenditures.
You are responsible to verify the technical requirements prior to participation.



The lecturers shall be solely responsible for the content of their lectures. Furthermore, for exhibition booths and exhibited items, the respective exhibitor shall be solely responsible. In both cases, VIRTUAL VEHICLE as organizer shall not be liable.VIRTUAL VEHICLE shall not be liable for any damages caused by slight negligence (except in respect of personal injury) as well as for consequential damages, loss of property and profit, non-achieved savings, loss of interest and for damages arising from claims by third parties against the participant. Claims must be made in writing within a period of 6 (six) months after the date the conference took place. Any liability for damages towards each individual damaged party is limited to the conference fee paid by the participant. If the total damage exceeds this maximum limit, the individual damaged party’s claim to compensation shall be reduced pro rata. VIRTUAL VEHICLE further excludes liability for personal injury not directly caused by negligence of its employees.


Conference Copyrights

Any rights pertaining to the conference documents will be held exclusively by VIRTUAL VEHICLE. Any copying, digitization, publication, sales or enabling access by way of download or any other use outside of the conference will need the prior agreement by VIRTUAL VEHICLE clearly stated in writing.


Applicable Law and Jurisdiction

All disputes arising from or in connection with the conference are subject to Austrian law with the exclusion of its conflict of law rules. Place of jurisdiction for all legal disputes arising from this conference shall be the locally competent court for the seat of VIRTUAL VEHICLE.


Other Provisions

If any provision of this general terms and conditions of participation should be invalid or unenforceable or become invalid or unenforceable after the conclusion, the validity of the remaining provisions shall remain unaffected. In place of the invalid or unenforceable provision a valid and enforceable provision should be applied with effects which come closest to the economic objectives which the parties have pursued originally. The foregoing provisions shall apply correspondingly if the present Participant Terms prove to be incomplete.